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Volunteer Toolkit: Special Project Grant Guidelines
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Each year the Alumni Association sets aside a sum of money for special projects of our alumni organizations. Each group may apply for funds at any time of the year and may apply more than once per year, keeping in mind the funds are competitive. Following are the instructions for the submission of Special Project Grant proposals. If you have any questions regarding this process, please do not hesitate to contact your regional director.

Penn State Alumni Association Mission Statement
To connect alumni to the University and to each other, to provide valued services to members, and to support the University’s mission of teaching, research, and service.

• be innovative in nature
• promote increased membership in the Alumni Association
• foster future alumni involvement
• support the Alumni Association’s mission
• provide valued services to the alumni group’s membership
• support the university’s mission
• support the alumni group’s strategic plan
• support programming that has not yet taken place

*Please note: Special Project Grants may not be granted for human resources, technology or software.

• other funding available for this project
• the number of alumni to benefit from the project
• the opportunities for alumni involvement presented by the project
• educational or leadership development components presented by the project
• how the proposal fits into the mission of the Alumni Association

*If the grant is approved, you will be asked to fill out a follow-up report that highlights the effectiveness of the program. A form will be sent to you upon your grant’s approval.

• a summary/overview of the proposed project with goals, objectives, and proposed outcomes
• a completed Special Project Grants application form
• a line-item budget with estimated costs and the specific amount requested from the Alumni Association and other funding sources
• a cover letter signed as follows:

Societysubmissions should be signed jointly by the director of alumni relations and the society president.

Affiliate Program Group (APG) submissions should be signed jointly by the director of alumni relations and the society president.

Chapter and Alumni Interest Group (AIG) submissions should be signed jointly by the regional director and the group president.

Special Project Grant Application Form

Proposal Submission
Proposals may be sent to:

Volunteer Management Team
Special Project Grant
Hintz Family Alumni Center
University Park, PA 16802

Fax: (814) 865-3325
Email: alumni-relations@psu.edu